A M Water Services Forms

Monthly Van Check

Monthly inspection of van plant, PPE and kit/tool inventory.

This field is for validation purposes and should be left unchanged.

AMWS — Monthly Van Check (QA_FM_09)

Monthly inspection of van plant, PPE on van, and kit/tool inventory.

The paper version has three large tables: Plant, PPE on Van, Kit/Tool List. In the digital version each is a list field — add a row per item you’re recording. For items not on your van, mark in Defects column or leave blank.

Document ReferenceQA_FM_09 — Monthly Van Check
Issue Number2
Issue Date12 May 2026
Next Review12 May 2027
Controlled BySean Ashton (HSQE Consultant, Onyx Operations)
Approved ByAaron Mason, Managing Director
StatusPaper version (QA_FM_09, Issue 1, 03/03/2024) retired on digital go-live.
DD slash MM slash YYYY

Plant

Add a row for each plant item on the van. Leave dates blank if not applicable.

Standard plant: 110v Sub Pump 1, 110v Sub Pump 2, 110v 3″ Sub Pump, Petrol Generator, Disc Cutter, Petrol Breaker, Air Breaker, Cable Locator, Signal Genny, 110v Splitter Box, 110v Ext. Reel, 110v Site Lights, 110v Grinder, 240v Kettle, 240v Plug Ext., 2″ Petrol Pump, Battery Impact Gun. Add others as needed.

Plant inventory(Required)
Plant ID No.
Description
Service Due
PAT Test Due
Calibration Due
Visual Check Date
Defects (or X if not on van)
 
One row per plant item.

PPE on Van

PPE stored on the van (not the operative’s personal PPE).

Standard items: First Aid Kit, Burns Kit, Fire Extinguisher, Chlorine/Chlorus Tablets, Spill Kit, Ear Defenders, Safety Goggles, Hi-Viz, Hard Hat, Gloves, Dust Mask/Face mask, Wellington Boots, Digging Boots.

PPE inventory(Required)
Item
Required Qty (Office use)
Actual Qty on Van
Expiry Date
Visual Check Date
Defects
 
One row per PPE item.

Kit / Tool List

Kit and tools stored on the van. Add rows for each item.

Standard inventory list is long — see the paper version for full reference. Add only the rows where actual vs required differs, or where you want to flag a defect.

Kit / Tool inventory
Item
Required Qty (Office use)
Actual Qty on Van
 
One row per kit/tool item. Only add rows for items you’re flagging.
Any general notes, defects to flag, anything that needs replacing.
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    Filing: the monthly check pairs with the Weekly Van Check. Defects flagged here feed APP_14 Calibration / Equipment Register. Photos retained for evidence.