Return to Work

Name

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AMWS — Return to Work Meeting following Unplanned Absence (HS_FM_23)

Manager-led interview held when an employee or sub-contractor returns to work after unplanned absence (including sickness).

Document Reference	HS_FM_23 — Return to Work Meeting following Unplanned Absence
Issue Number	2
Issue Date	12 May 2026
Next Review	12 May 2027
Controlled By	Sean Ashton (HSQE Consultant, Onyx Operations)
Approved By	Aaron Mason, Managing Director
Status	Paper version (HS_FM_23, Issue 1, 04/06/2024) retired on digital go-live.

COMPLETE THE FOLLOWING SECTION PRIOR TO THE MEETING

Name of employee/sub-contractor(Required)

Job title(Required)

Name of employee/sub-contractor's manager(Required)

Length of employee/sub-contractor's absence(Required)

e.g. 3 working days · 2 weeks · 1 month

First date of employee/sub-contractor's absence(Required)

Date of employee/contractor's return to work(Required)

Is the absence part of an overall pattern?(Required)

Yes

No

If yes, discuss with HR (Leanne) prior to the RTW interview so it can be discussed with the employee.

Fitness to return + sign-off

Has the employee/sub-contractor confirmed that they are fit and ready to return to work?(Required)

Yes

No

Discuss whether they are fully able to undertake all aspects of their normal role, or whether they require any temporary adjustments(Required)

Does the manager/interviewer believe the employee/sub-contractor is fit to return to work?(Required)

Yes

No

Any further comments from the manager/interviewer

Absence history (last 12 months)

The 12 months preceding the final day of this absence.

Absence category(Required)

Number of occasions of unplanned absence in last 12 months(Required)

Please enter a number from 0 to 100.

Total number of days of unplanned absence in last 12 months(Required)

Please enter a number from 0 to 365.

Signatures

Signature (manager)(Required)

Signature (employee / sub-contractor)(Required)

Date form completed(Required)

Manager email (for record copy)(Required)

Filing: the completed form is filed in the employee/sub-contractor personnel record. HSQE (Sean) and Admin (Leanne, Joanne) are notified on submission.

AMWS — Return to Work Meeting following Unplanned Absence (HS_FM_23)

COMPLETE THE FOLLOWING SECTION PRIOR TO THE MEETING

TO BE COMPLETED BY THE MANAGER WITH THE EMPLOYEE/SUB-CONTRACTOR DURING THE MEETING

ABSENCE DUE TO ILLNESS OR INJURY

Fitness to return + sign-off

Absence history (last 12 months)

Signatures